> ## Documentation Index
> Fetch the complete documentation index at: https://docs.alvys.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Statement mileage rates

> Pay drivers tiered per-mile pay on the combined miles of every trip on a statement, using the Total, Loaded, and Empty Statement Mileage rate types.

> [!NOTE]
>
> 📋 **Module:** Accounting > Driver Settlements

> [!TIP]
>
> 💡 If you are new to Driver Settlements, read the [Driver Settlements](https://docs.alvys.com/en/help/accounting-settlements/driver-settlements.md) article first, and the [Driver Rates, Rules & Plans guide](https://docs.alvys.com/en/help/accounting-settlements/driver-rates-rules-plans-the-complete-guidex.md) for how rate types and tiers work.

## Overview

A statement mileage rate pays a driver per mile on **all the miles across a statement**, not on each trip by itself. Use it when your pay bands depend on how far a driver ran in the whole pay period — for example, paying a higher per-mile rate once a driver passes 2,350 miles for the week.

A trip-level mileage rate such as **Loaded Miles** only sees the miles of one trip, so its tier bands can never span a pay period. A statement mileage rate adds up the miles of every trip on the statement first, then applies the tiers to that total. It also covers multi-stop and LTL-style runs where you want several trips paid on their combined miles.

There are three statement mileage rate types:

| Rate type | Miles it adds up |
| - | - |
| **Total Statement Mileage** | Loaded and empty miles of every trip on the statement |
| **Loaded Statement Mileage** | Loaded miles of every trip on the statement |
| **Empty Statement Mileage** | Empty (deadhead) miles of every trip on the statement |

## Before you start

* Adding and editing rates requires permission to edit driver rates and pay plans. Generating settlements requires the **Pay Driver** permission. Contact your Alvys Admin if any action is unavailable.
* Statement mileage rates are **Statement** rates. Like Minimum Pay and Statement Bonus, they can't share a rate policy with trip or time-based pay rates. Put them in their own policy on the driver.

## Add a statement mileage rate to a driver

**1. Open the driver profile**

Go to **Drivers** and select the driver you want to configure.

**2. Go to the Rates section**

Scroll to the **Rates** section on the driver profile.

**3. Add the rate**

Click **Add Rate** and choose **Total Statement Mileage**, **Loaded Statement Mileage**, or **Empty Statement Mileage**.

**4. Enter the tiers**

Enter a single per-mile amount, or add tiers the same way you would on a trip mileage rate. Each tier has a mileage range and a rate per mile. Tiers can't overlap or leave gaps. The tiers apply to the statement's total miles, not to each trip.

**5. Save**

Click **Save**. The rate appears in the Rates section and applies to the driver's statements going forward.

A driver can carry more than one statement mileage rate, one of each type — for example, a Loaded Statement Mileage rate and an Empty Statement Mileage rate that pay loaded and deadhead miles at different rates.

> [!WARNING]
>
> A statement mileage rate pays on top of any trip-level mileage rate the driver also has. If a driver has both **Loaded Miles** and **Loaded Statement Mileage**, they are paid for the same loaded miles twice. Configure only the one you want, unless you deliberately want both — for example, a statement-level rate used as a top-up bonus.

## What gets counted

* **Only trips on this statement.** The rate adds up the miles of the trips approved to the statement. It never looks at a previous pay period's miles.
* **Dispatch miles.** Statement mileage uses the trip's dispatch miles. There is no ELD version of these rate types. To pay on odometer miles per trip, see [Pay drivers by ELD miles](https://docs.alvys.com/en/help/accounting-settlements/pay-drivers-by-eld-miles.md).
* **It recalculates as the statement changes.** When you approve, remove, or move trips between statements, the statement mileage amount updates to match.

## Review statement mileage on a draft

**1. Open the draft**

Go to **Accounting > Driver Settlements**, open the **Drafts** tab, and select the driver.

**2. Find the Statement mileage rate section**

The **Statement mileage rate** section sits directly below **Trips**. Expand it to see each statement mileage line with its description and amount. The description shows the statement's total miles and the tier that applied.

**3. Check the total**

The **Approved Items** panel includes a **Statement Mileage** row, so you can see the amount alongside the rest of the draft.

If the draft has no statement mileage yet, the section shows **No statement mileage rate applied.** Click **Add** to open **New Transaction** with the next available statement mileage type selected.

To change or remove a statement mileage line on a draft, use the row's menu. **Edit** changes the line. **Unapprove** removes the line from the draft.

> [!NOTE]
>
> A statement mileage line can be **\$0** — for example, when the driver's total miles fall below the first paid tier. The line still appears on the draft so you can see the rate was checked.

## Where statement mileage appears

* **On the draft:** in the **Statement mileage rate** section below Trips, and as a **Statement Mileage** row in Approved Items.
* **On the statement PDF:** in a **Mileage Pay** section.
* **In gross pay:** the amount counts toward the driver's gross pay and toward any **Minimum Pay** floor.
* **In payroll and accounting:** the lines post to the same total, loaded, and empty mileage earning codes and expense accounts as their trip-level equivalents.

## Troubleshooting

### The statement mileage amount is \$0

The driver's total miles for the statement fall below the first paid tier. Check the tiers on the driver's rate under **Drivers > \[Driver Name] > Rates**.

### The amount didn't change after I added a trip

The trip must be approved to the statement before its miles count. Approve the trip from the **Open** tab, then reopen the draft.

### The Miles total on the statement didn't change

That is expected. The **Miles** shown on a statement count trip-level paid miles only. A statement mileage line pays on the statement's miles but doesn't add to that total.

## FAQs

**Q:** Can I use a statement mileage rate and a trip mileage rate on the same driver?

**A:** Yes, but they must be in separate rate policies, and the driver is paid for both. See the warning in [Add a statement mileage rate to a driver](#add-a-statement-mileage-rate-to-a-driver).

**Q:** Can a driver have Loaded and Empty Statement Mileage at the same time?

**A:** Yes. A driver can have one of each statement mileage type.

**Q:** Does a statement mileage rate look at miles from last pay period?

**A:** No. It only counts the trips on the statement it is paying.

**Q:** Can I pay statement mileage on ELD miles?

**A:** Not today. Statement mileage rates use dispatch miles only.

## Go Deeper

* [Driver Settlements](https://docs.alvys.com/en/help/accounting-settlements/driver-settlements.md)
* [Driver Rates, Rules & Plans: The Complete Guide](https://docs.alvys.com/en/help/accounting-settlements/driver-rates-rules-plans-the-complete-guidex.md)
* [Pay drivers by ELD miles](https://docs.alvys.com/en/help/accounting-settlements/pay-drivers-by-eld-miles.md)
* [Time Based Pay in Driver Settlements](https://docs.alvys.com/en/help/accounting-settlements/time-based-pay-in-driver-settlements.md)