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The Pay Drivers module allows authorized users to process driver payments from within Alvys. This article covers the Statement Date, Cutoff Date, Per Diem Credits, and Per Day Rate features. Synonyms: driver payments, driver payroll, pay run, per diem, per day rate.

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Overview

The Pay Drivers module allows users with the “PayDriver” permission to process driver payments directly from within Alvys. It includes a global Statement Date field that applies across all drivers, a Cutoff Date that filters eligible items by delivery date, and support for Per Diem Credits and Per Day Rates. These features give you precise control over what gets paid, at what rate, and when.

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Where to Find It

Go to Accounting > Driver Settlements to access the Pay Drivers module.

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Key Concepts

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Statement Date

The Statement Date field appears in the top left corner of the Pay Drivers module. The date entered here serves as the statement date for all drivers in that payment run. You can override the Statement Date for a specific driver by entering a date directly on that driver’s row, without changing the global Statement Date for the rest of the run.

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Cutoff Date

The Cutoff Date filters which items appear for payment. Only items with a delivery date on or before the Cutoff Date are included. For trips marked as TONU (truck order not used, truck ordered not used), the system uses the TONU date rather than the delivery date. The Cutoff Date works in combination with your other active filter settings.

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Default Selection

Once a Cutoff Date is set, all eligible items are selected by default. You can deselect individual items before processing if needed.

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Per Diem Credits

Per Diem Credits allow you to pay drivers a per-mile credit toward travel expenses rather than a standard wage. This is configured at the driver rate level on the driver profile.

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Per Day Rates

Per Day Rates provide fixed daily compensation for drivers. Days paid using a Per Day Rate appear in the Time category on the driver statement.

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How to Use It

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Setting Per Diem Rates

  1. Open the driver’s profile from Drivers and scroll to the Rates section.
  2. Click Add Rate and select Per Diem as the rate type.
  3. Choose Per Total Miles as the mileage basis, enter the per-mile rate amount, and click Save. Image showing the Per Diem rate setup in the driver profile Rates section Image showing the Per Diem rate setup in the driver profile Rates section

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Setting Per Day Rates

  1. Open the driver’s profile from Drivers and scroll to the Rates section.
  2. Click Add Rate and select the Per Day rate type.
  3. Enter the daily rate amount and click Save. Image showing the Per Day rate setup in the driver profile Rates section Image showing the Per Day rate setup in the driver profile Rates section
Days paid using the Per Day Rate appear in the Time category on the driver statement. Image showing the Time category on a driver statement with Per Day Rate entries Image showing the Time category on a driver statement with Per Day Rate entries

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Settings & Permissions

The “PayDriver” permission is required to access and use the Pay Drivers module. Users without this permission cannot view or process driver payments. Permissions are managed from the user’s profile. Taxes are hidden from the Pay Drivers view for drivers who are not W-2 employees. The tax section appears only when the driver is configured as a W-2 employee.

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Limits & Behavior

The Pay Drivers module includes a Select All button for deductions and reimbursements, allowing you to select or deselect all deduction and reimbursement items in a single click. The summary box at the top of the driver’s payment view shows the total hours worked across all currently selected items.

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FAQs

Q: Can I set a different statement date for just one driver without changing the date for all drivers? A: Yes. Enter a date directly in the statement date field on that driver’s row. This overrides the global Statement Date for that driver only, without affecting other drivers in the same run. Q: What date does Alvys use for the Cutoff Date filter on TONU trips? A: For trips marked as TONU, Alvys uses the TONU date rather than the delivery date when applying the Cutoff Date filter. Q: Where do Per Day Rate payments appear on the driver statement? A: Per Day Rate payments appear in the Time category on the driver statement. Q: What happens to items that fall outside the Cutoff Date? A: Items with a delivery date (or TONU date) after the Cutoff Date are excluded from the current payment run. They remain available and will appear in future runs.

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