How to mark a load as TONU

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Overview

TONU stands for Truck Ordered, Not Used. It applies when a carrier is dispatched to a pickup location but the load is cancelled or the carrier is turned away after arrival. Marking a load as TONU in Alvys records the agreed compensation for the unused trip and routes the load to billing. Synonyms: truck ordered not used, TONU charge, dry run, deadhead compensation, cancelled load fee.

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Before You Start

• You must have Dispatcher or Billing permissions to mark a load as TONU.
• The load must be in one of these statuses: Open, Covered, Dispatched, or In Transit.
• Confirm the TONU amount with the carrier before proceeding.

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Steps

Find the load.

• Use the Global Search bar in the upper right corner to locate the load. You can search by Alvys load number, trip number, or broker order number.
• Double-click the load from the search results to open it.

Mark the load as TONU.

• Inside the load, click Manage in the top-right action bar, then select TONU from the dropdown.
• A confirmation dialog appears asking “Are you sure? This cannot be undone.” Click Yes to confirm. The load status changes to TONU.

**Enter the TONU amount. **Update the financial data in the Money Box before marking the load as TONU. Dispatchers without Billing permissions cannot edit the Carrier Line Haul once the load status changes to TONU, so confirm the rates with the carrier before proceeding.

• Select Customer Freight Amount, correct the amount the customer or broker pays you, then click Save.
• Select Carrier Line Haul, correct the amount owed to or from the carrier, then click Save.
• Select Driver Trip Value (for carriers), correct the amount accordingly, then click Save.

Adjust the stop status. Alvys does not automatically update stop statuses when a load is marked as TONU. You must update the stop status manually so that your records accurately reflect what happened at the pickup location: this is required for accurate billing records and dispatcher reporting. Open the Stops section of the load and update the pickup stop status based on what actually happened:

• Change the stop status to Arrived if the driver reached the shipper location.
• Leave or change the stop status to Covered if the driver did not arrive at the shipper.

Attach supporting documents (optional). Upload the revised rate confirmation and any supporting documents so that billing has the paperwork needed to process the load.

• Click Docs from the load management ribbon.
• Click the blue Add a File button to browse your computer, or drag and drop a file from your desktop into the documents area.
• Select the file type, then click the blue Upload button.
• Once the file is uploaded, close the documents panel.

Release to Billing.

• Once the financial information is updated and the load status shows TONU, release the load. Click Manage in the load management ribbon, then select Release.
• This sends the load to your accounting and billing team for processing.

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Result

• The load is marked as Released. The carrier’s compensation is saved, and the load moves to the billing queue for processing.

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Variations

• Partial completion: A TONU may not be appropriate if the carrier made a partial pickup. Contact your billing team to determine the correct charge type before proceeding.
• TONU not available in the Manage menu: See the Troubleshooting section of this article.

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Troubleshooting

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TONU option is not visible in the Manage menu

1. Check the current load status. TONU is only available when the load is in one of these statuses: Open, Covered, Dispatched, or In Transit.
2. Confirm you have Dispatcher or Billing permissions. If you are unsure, contact your administrator.
3. TONU is not available on trips that were created by splitting a load. If this trip is part of a split load, TONU will not appear in the Manage dropdown. If none of these conditions apply, contact Alvys support.

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TONU amount is incorrect after saving

1. Open the load and review the carrier rate in the Money Box panel.
2. If you have Billing permissions, update the carrier rate directly in the Money Box. If you do not have Billing permissions, contact your billing team to make the correction.

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FAQs

Q: Can I mark a load as TONU after it has been delivered? A: No. TONU is only available when the load is in one of these statuses: Open, Covered, Dispatched, or In Transit. Once a load moves past these statuses, TONU is no longer available. Q: Does marking a load as TONU automatically notify the carrier? A: No. You must notify the carrier separately. Alvys records the TONU for internal billing purposes only. Q: Can a TONU load be reactivated? A: Yes. Open the Manage dropdown on the load and select Revert Status to return the load to its previous status. If Revert Status does not appear, billing has already progressed the load past the TONU stage. Contact Alvys support in that case.

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Go Deeper

• How to Release a Load to Billing
• Understanding Load Statuses and How to Revert Them
• Billing Permissions