This glossary provides a quick-reference entry for every user permission within Alvys. Use it to look up what any permission does, whether you are setting up a new user or auditing existing access.
Overview
This glossary lists every permission available in Alvys in alphabetical order. Each entry shows the permission name and a plain-language description of what it controls. For step-by-step instructions on assigning permissions, see How to Add a User in Alvys. For a breakdown of which roles receive each permission by default, see User Permissions Breakdown.
“Activate Carrier”: Ensures that only authorized staff can change a carrier’s status (for example, from inactive or pending to active) following onboarding and compliance review.
“Activate Company”: Controls whether a user can modify the activation status of non-customer company records, such as Shippers, Warehouses, and other non-customer entity types.
“Activate Customer”: Controls whether a user can modify a customer’s status, such as activating, placing on hold, or deactivating Customer or Broker/3PL records.
“Add Accessorials”: Enables users to create, edit, and manage supplemental charges beyond the base freight rate, such as detention, lumper fees, fuel surcharges, layovers, or TONU.
“Add User”: Controls whether a user can create new user accounts in Alvys and assign their initial roles.
“Apply Contracted Lanes On New Load”: Enables users to auto-populate pre-negotiated rates during manual load creation by matching the customer and lane details to existing contract agreements.
“Approve Payable Items”: Controls the ability to perform write operations inside the Carrier Settlements workflow, including approving payable line items and trips, reversing approvals, and managing disputes.
“Bid on Marketplace Loads”: Allows a user to submit a bid or counter-offer on a marketplace load, proposing an alternative rate to the shipper or broker.
“Billing”: Serves as the master financial access gate, determining access to financial and invoicing pages, customer payments, factoring records, and financial reports.
“Book Marketplace Loads”: Determines whether a user can book (accept) a load from marketplace sources at the listed rate in a single action.
“Calendar Past Dates”: Controls whether a user can select past dates in the Add Stop dialog when building a load.
“Cancel ECheck”: Controls whether a user can cancel an existing electronic check issued against a load, provided the funds have not yet been cashed.
“Create Carrier Statement”: Controls generating carrier payment statements, marking statements as paid, and marking paid statements as unpaid.
“Create Company”: Controls whether a user can create new non-customer company records and import shippers into the system.
“Create Customer”: Controls whether a user can create new customer records and Broker/3PL records, as well as import customers.
“DAT User”: Unlocks the ability to post loads, update rates, and delete postings on the DAT load board directly from the Alvys interface.
“Delete Asset”: Controls whether a user can permanently remove asset records (drivers, trucks, trailers) from the system.
“Delete Carrier”: Controls whether a user can permanently delete carrier records, including historical load, payment, and compliance data.
“Delete Company”: Allows a user to permanently remove a non-customer company record, such as Shippers or Warehouses, from the system.
“Delete Contracted Lanes”: Determines whether a user can remove lane rate contracts; deletion is blocked if any loads currently reference the contract.
“Delete Customer”: Allows a user to permanently remove a customer record from the system.
“Delete Notes”: Controls whether a user can delete notes that they personally created on load records.
“Delete User”: Controls whether a user can permanently delete other user accounts from the system.
“Dispatch”: Governs identification of an individual as a dispatcher for load assignment, visibility of the “My Trips” dashboard column, and the ability to edit stop leg mileage.
“EDI Share”: Allows a user to share load visibility data, such as status updates and tracking information, externally with EDI trading partners.
“Edit Asset”: Controls whether a user can modify asset records, including drivers, trucks, and trailers, and manage related data.
“Edit Carrier”: Controls whether a user can modify carrier profile information, such as contact details, addresses, and insurance information.
“Edit Carrier Rate”: Authorizes users to adjust carrier compensation data within the Carrier Money Box or the Carrier Settlements module.
“Edit Company”: Allows a user to modify information on an existing company profile for types such as Shippers, Warehouses, and Terminals.
“Edit Customer”: Lets a user modify information on an existing broker or customer profile, including billing addresses and credit limits.
“Edit Customer Rate”: Governs the ability to modify financial data within the Customer Money Box, particularly concerning the Customer Linehaul and Fuel Surcharge.
“Edit Driver Rates”: Grants authority to modify pay rate configurations within driver profiles, including cents-per-mile, flat rates, and percentage-based structures.
“Edit Invoice Customer As”: Controls the dropdown on the Load Details page that designates a different company subsidiary as the billing entity for the customer-facing invoice.
“Edit Miles”: Allows a user to manually override automatically calculated mileage recorded on a load or within driver money boxes.
“Edit Pay Plans”: Governs the ability to create, modify, and delete driver pay plan templates.
“Edit Paystubs”: Governs the ability to modify the content of an existing driver paystub or delete and revert legacy driver pay statements.
“Edit Tax ID/SSN”: Controls whether a user can modify Tax Identification Numbers and Social Security Numbers stored on carrier and driver records.
“Edit Trailer Number”: Allows a driver to change the trailer number on their assigned load directly within the Alvys mobile app.
“Edit Trip Value”: Grants authority to modify the Trip Value fields for driver and owner-operator compensation, including adjustments to base pay and percentage calculations.
“Edit Webhooks”: Controls whether a user can create, update, delete, and manage webhook integrations within company subsidiary settings.
“Fuel Report”: Governs access to the Fuel Report page, providing visibility into fuel expenditures by driver, vehicle, and location.
“Generate Invoice”: Governs invoice-related actions, including generating, regenerating, and submitting invoices, and sending payment reminders.
“Issue ECheck”: Governs whether a user can generate electronic checks against loads for carrier or driver road expenses.
“Manage Load Templates”: Allows a user to create, edit, and delete load template libraries used for recurring lanes.
“Modify E-Check Fee”: Controls whether a user can adjust the e-check fee configuration for subsidiaries and individual driver profiles.
“Move Comchek”: Controls whether a user can transfer an existing electronic check from one load to another.
“Override Carrier Restriction”: Allows a user to assign a carrier to a load trip even when that carrier’s external compliance status is in a restricted state.
“Override Invoice”: Grants the ability to modify the Invoice Due Date and Date Invoiced fields on an already invoiced load.
“Override Stop Status”: Enables a user to modify a stop’s status (for example, transitioning from Covered to Arrived) independently of the standard sequential workflow.
“Participate In Tender”: Allows a user to access the Tender Board to view, accept, reject, and manage incoming EDI tenders from trading partners.
“Pay Driver”: Governs access to generating driver paystubs and provides visibility into deductions, escrow accounts, and fuel tabs within driver profiles.
“Pay Owner Operator”: Governs access to owner-operator payroll processing, specifically the ability to view, generate, and revert paystubs for owner-operators.
“Post Loads to Marketplace”: Controls whether a user can make company loads available on external marketplace load boards or remove them.
“Release Loads”: Governs the authorization to advance a Delivered or TONU load into the Released status for billing, or reverse that transition.
“Revert Carrier Statement”: Controls the ability to undo a generated carrier payment statement and return items to the Drafts pool or Open status.
“Rollback Transaction”: Governs whether a user can revert factored loads that have been uploaded to an FTP for factoring or exported to accounting.
“Set Permission”: Controls whether a user can modify the specific permissions assigned to other users from the user profile.
“Toll Report”: Governs access to the Toll Report page, displaying toll transaction data by driver, vehicle, and route.
“TruckStop User”: Controls whether a user can interact with Truckstop-powered features, such as posting loads or updating rates on the Truckstop board.
“Unlock Loads”: Allows a user to unlock any load that has been locked by another user to allow for operational continuity.
“Update/Create Contracted Lanes”: Enables a user to create new contracted lane rate agreements and modify existing ones on a customer or company profile.
“View Accidents”: Enables a user to access the Accidents page within the Safety menu to observe detailed accident reports and related details.
“View Alvys Rates History”: Enables access to a market-level perspective of historical rates across all Alvys tenants for specific lanes.
“View App Paystubs”: Allows a driver to access and browse their historical pay stubs directly within the Alvys mobile app.
“View Asset Safety Report”: Governs access to the report tracking driver certifications, equipment inspections, and lease compliance dates.
“View Carrier Rate”: Governs the visibility of the Carrier Money Box on the Load Details page and carrier-related cost columns in the Load Board.
“View Carrier Rate Confirmation”: Allows a driver to open and read their own carrier rate confirmation document within the mobile app.
“View Claims”: Controls access to the Claims report page within the Safety menu to view insurance and cargo claim records.
“View Contracted Lanes”: Determines whether a user can access lane rate agreements on a customer or broker profile.
“View Customer Rate”: Governs whether a user can see customer revenue information on a load and associated columns in the Load Board.
“View Customer Rate Confirmation”: Allows a driver or carrier to view the customer rate confirmation document via the mobile app.
“View Detailed Financial Report”: Governs access to the Detailed Financial Report, providing granular line-item details for truck transactions.
“View Driver Rates”: Regulates access to sensitive compensation structures in driver profiles and load-level driver pay methodology.
“View Driver YTD”: Governs access to the report summarizing a driver’s year-to-date earnings and settlement totals.
“View Drivers”: Controls whether a user can see the driver list and individual driver profiles in the Assets menu.
“View Insights”: Controls access to the AI-powered Insights chat interface, allowing users to query operational and financial TMS data using plain-English questions.
“View Maintenance Amounts”: Controls whether a user can see the dollar amounts and expense totals within the maintenance module.
“View Maintenance Records & Totals”: Determines whether users can access the maintenance module to view service records and asset maintenance totals.
“View Marketplace Loads”: Grants users the ability to search for and view available loads from the carrier-side marketplace.
“View Pay Plans”: Determines whether a user can access the read-only Pay Plans management page.
“View Payable Amount”: Allows a driver to see the specific net dollar amount they will be paid for a trip directly in the mobile app.
“View Paystubs”: Enables a user to view driver and owner-operator paystub records and settlement details on driver profiles.
“View PII”: Controls whether personally identifiable information fields are unmasked within Insights responses.
“View Roadside Inspections”: Allows a user to access roadside inspection records, including violations and results, within the Safety menu.
“View Statement Items Report”: Controls access to the granular line-item details (loads, charges, deductions) within driver statements.
“View Statement List Report”: Governs access to the audit trail of driver statements, showing period totals for mileage, revenue, and earnings.
“View Summary Financial Report”: Governs access to high-level financial reports showing revenue and expenses aggregated by asset.
“View Tax ID/SSN”: Controls whether a user can see Tax Identification Numbers or Social Security Numbers on carrier and driver records.
“View Tenant Rates History”: Gives a user access to the company’s own historical rate data for specific lanes.
“View Trailers”: Allows a user to see the list of trailers and individual trailer records in the Assets section.
“View Trip Value”: Governs visibility of financial figures used for driver and owner-operator settlements on both web and mobile app interfaces.
“View Trucks”: Allows a user to see truck records, including equipment specs and maintenance status, in the Assets section.
“Void Transaction”: This permission is deprecated; enabling it will have no effect.
Go Deeper
How to Add a User in Alvys: Step-by-step instructions for creating user accounts and assigning permissions.
User Permissions Breakdown: Full default permission matrix organized by role.
