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This glossary provides a quick-reference entry for every user permission within Alvys. Use it to look up what any permission does, whether you are setting up a new user or auditing existing access.

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Overview

This glossary lists every permission available in Alvys in alphabetical order. Each entry shows the permission name and a plain-language description of what it controls. For step-by-step instructions on assigning permissions, see How to Add a User in Alvys. For a breakdown of which roles receive each permission by default, see User Permissions Breakdown.
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A

“Activate Carrier”: Ensures that only authorized staff can change a carrier’s status (for example, from inactive or pending to active) following onboarding and compliance review. “Activate Company”: Controls whether a user can modify the activation status of non-customer company records, such as Shippers, Warehouses, and other non-customer entity types. “Activate Customer”: Controls whether a user can modify a customer’s status, such as activating, placing on hold, or deactivating Customer or Broker/3PL records. “Add Accessorials”: Enables users to create, edit, and manage supplemental charges beyond the base freight rate, such as detention, lumper fees, fuel surcharges, layovers, or TONU. “Add User”: Controls whether a user can create new user accounts in Alvys and assign their initial roles. “Apply Contracted Lanes On New Load”: Enables users to auto-populate pre-negotiated rates during manual load creation by matching the customer and lane details to existing contract agreements. “Approve Payable Items”: Controls the ability to perform write operations inside the Carrier Settlements workflow, including approving payable line items and trips, reversing approvals, and managing disputes.

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B

“Bid on Marketplace Loads”: Allows a user to submit a bid or counter-offer on a marketplace load, proposing an alternative rate to the shipper or broker. “Billing”: Serves as the master financial access gate, determining access to financial and invoicing pages, customer payments, factoring records, and financial reports. “Book Marketplace Loads”: Determines whether a user can book (accept) a load from marketplace sources at the listed rate in a single action.

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C

“Calendar Past Dates”: Controls whether a user can select past dates in the Add Stop dialog when building a load. “Cancel ECheck”: Controls whether a user can cancel an existing electronic check issued against a load, provided the funds have not yet been cashed. “Create Carrier Statement”: Controls generating carrier payment statements, marking statements as paid, and marking paid statements as unpaid. “Create Company”: Controls whether a user can create new non-customer company records and import shippers into the system. “Create Customer”: Controls whether a user can create new customer records and Broker/3PL records, as well as import customers. “Create Saved View”: Controls whether a user can save a new custom Saved View (a stored filter and column configuration) on list pages such as the Drivers List. “Create Tender”: Controls whether a user can send a formal EDI 204 tender message to an external trading partner’s system, creating a load offer. This is distinct from manual load creation, which is an internal process — Create Tender initiates an electronic, legally binding commitment with a trading partner.

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D

“DAT User”: Unlocks the ability to post loads, update rates, and delete postings on the DAT load board directly from the Alvys interface. “Delete Asset”: Controls whether a user can permanently remove asset records (drivers, trucks, trailers) from the system. “Delete Carrier”: Controls whether a user can permanently delete carrier records, including historical load, payment, and compliance data. “Delete Company”: Allows a user to permanently remove a non-customer company record, such as Shippers or Warehouses, from the system. “Delete Contracted Lanes”: Determines whether a user can remove lane rate contracts; deletion is blocked if any loads currently reference the contract. “Delete Customer”: Allows a user to permanently remove a customer record from the system. “Delete Notes”: Controls whether a user can delete notes that they personally created on load records. “Delete User”: Controls whether a user can permanently delete other user accounts from the system. “Dispatch”: Governs identification of an individual as a dispatcher for load assignment, visibility of the “My Trips” dashboard column, and the ability to edit stop leg mileage.

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E

“EDI Share”: Allows a user to share load visibility data, such as status updates and tracking information, externally with EDI trading partners. “Edit Asset”: Controls whether a user can modify asset records, including drivers, trucks, and trailers, and manage related data. “Edit Carrier”: Controls whether a user can modify carrier profile information, such as contact details, addresses, and insurance information. “Edit Carrier Rate”: Authorizes users to adjust carrier compensation data within the Carrier Money Box or the Carrier Settlements module. “Edit Company”: Allows a user to modify information on an existing company profile for types such as Shippers, Warehouses, and Terminals. “Edit Customer”: Lets a user modify information on an existing broker or customer profile, including billing addresses and credit limits. “Edit Customer Rate”: Governs the ability to modify financial data within the Customer Money Box, particularly concerning the Customer Linehaul and Fuel Surcharge. “Edit Driver Rates”: Grants authority to modify pay rate configurations within driver profiles, including cents-per-mile, flat rates, and percentage-based structures. “Edit Invoice Customer As”: Controls the dropdown on the Load Details page that designates a different company subsidiary as the billing entity for the customer-facing invoice. “Edit Miles”: Allows a user to manually override automatically calculated mileage recorded on a load or within driver money boxes. “Edit Pay Plans”: Governs the ability to create, modify, and delete driver pay plan templates. “Edit Paystubs”: Governs the ability to modify the content of an existing driver paystub or delete and revert legacy driver pay statements. “Edit Tax ID/SSN”: Controls whether a user can modify Tax Identification Numbers and Social Security Numbers stored on carrier and driver records. “Edit Trailer Number”: Allows a driver to change the trailer number on their assigned load directly within the Alvys mobile app. “Edit Trip Value”: Grants authority to modify the Trip Value fields for driver and owner-operator compensation, including adjustments to base pay and percentage calculations. “Edit Webhooks”: Controls whether a user can create, update, delete, and manage webhook integrations within company subsidiary settings.

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F

“Fuel Report”: Governs access to the Fuel Report page, providing visibility into fuel expenditures by driver, vehicle, and location.

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G

“Generate Invoice”: Governs invoice-related actions, including generating, regenerating, and submitting invoices, and sending payment reminders.

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I

“Issue ECheck”: Governs whether a user can generate electronic checks against loads for carrier or driver road expenses.

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M

“Manage Load Templates”: Allows a user to create, edit, and delete load template libraries used for recurring lanes. “Modify E-Check Fee”: Controls whether a user can adjust the e-check fee configuration for subsidiaries and individual driver profiles. “Move Comchek”: Controls whether a user can transfer an existing electronic check from one load to another. “Manage Credit Limits”: Controls whether a user can set or edit a customer’s credit limit, either per customer or as a subsidiary-wide default. Includes view access. Not granted by default to any role except Partner Admin — it must be added explicitly under Permissions.

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O

“Override Carrier Restriction”: Allows a user to assign a carrier to a load trip even when that carrier’s external compliance status is in a restricted state. “Override Invoice”: Grants the ability to modify the Invoice Due Date and Date Invoiced fields on an already invoiced load. “Override Stop Status”: Enables a user to modify a stop’s status (for example, transitioning from Covered to Arrived) independently of the standard sequential workflow. “Override Load Weight”: Allows a user to manually override the automatically calculated Total Weight field on a load.

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P

“Participate In Tender”: Allows a user to access the Tender Board to view, accept, reject, and manage incoming EDI tenders from trading partners. “Pay Driver”: Governs access to generating driver paystubs and provides visibility into deductions, escrow accounts, and fuel tabs within driver profiles. “Pay Owner Operator”: Governs access to owner-operator payroll processing, specifically the ability to view, generate, and revert paystubs for owner-operators. “Post Loads to Marketplace”: Controls whether a user can make company loads available on external marketplace load boards or remove them.

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R

“Release Loads”: Governs the authorization to advance a Delivered or TONU load into the Released status for billing, or reverse that transition. “Revert Carrier Statement”: Controls the ability to undo a generated carrier payment statement and return items to the Drafts pool or Open status. “Rollback Transaction”: Governs whether a user can revert factored loads that have been uploaded to an FTP for factoring or exported to accounting. “Remove Saved View”: Controls whether a user can permanently delete a Saved View.

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S

“Set Permission”: Controls whether a user can modify the specific permissions assigned to other users from the user profile. “Send Carrier Rate Confirmation Email”: Controls whether a user can send, or resend, the carrier rate confirmation document to an email address.

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T

“Toll Report”: Governs access to the Toll Report page, displaying toll transaction data by driver, vehicle, and route. “TruckStop User”: Controls whether a user can interact with Truckstop-powered features, such as posting loads or updating rates on the Truckstop board.

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U

“Unlock Loads”: Allows a user to unlock any load that has been locked by another user to allow for operational continuity. “Update/Create Contracted Lanes”: Enables a user to create new contracted lane rate agreements and modify existing ones on a customer or company profile. “Update Saved View”: Controls whether a user can modify an existing Saved View’s filters or configuration.

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V

“View ACH Details”: Controls whether a user can view ACH banking details (bank account and routing information) stored on carrier and driver records, used for direct payment processing. Without this permission, these fields are hidden. Granted by default only to the Admin and Partner Admin roles. “View Credit Limits”: Controls whether a user can see a customer’s credit limit and current usage on the customer profile and on the Load Details page, without being able to edit it. Usage is shown as a color-coded bar (blue up to 74%, yellow 75–89%, red at 90% or above) representing outstanding exposure — overdue unpaid invoices plus revenue on open, in-transit, or delivered loads that have not been invoiced yet. Granted by default to Partner Admin. “View Load Templates”: Controls whether a user can view the Load Templates library (read-only). Creating, editing, or deleting templates requires the separate “Manage Load Templates” permission. “View Accidents”: Enables a user to access the Accidents page within the Safety menu to observe detailed accident reports and related details. “View Alvys Rates History”: Enables access to a market-level perspective of historical rates across all Alvys tenants for specific lanes. “View App Paystubs”: Allows a driver to access and browse their historical pay stubs directly within the Alvys mobile app. “View Asset Safety Report”: Governs access to the report tracking driver certifications, equipment inspections, and lease compliance dates. “View Carrier Rate”: Governs the visibility of the Carrier Money Box on the Load Details page and carrier-related cost columns in the Load Board. “View Carrier Rate Confirmation”: Allows a driver to open and read their own carrier rate confirmation document within the mobile app. “View Claims”: Controls access to the Claims report page within the Safety menu to view insurance and cargo claim records. “View Contracted Lanes”: Determines whether a user can access lane rate agreements on a customer or broker profile. “View Customer Rate”: Governs whether a user can see customer revenue information on a load and associated columns in the Load Board. “View Customer Rate Confirmation”: Allows a driver or carrier to view the customer rate confirmation document via the mobile app. “View Detailed Financial Report”: Governs access to the Detailed Financial Report, providing granular line-item details for truck transactions. “View Driver Rates”: Regulates access to sensitive compensation structures in driver profiles and load-level driver pay methodology. “View Driver YTD”: Governs access to the report summarizing a driver’s year-to-date earnings and settlement totals. “View Drivers”: Controls whether a user can see the driver list and individual driver profiles in the Assets menu. “View Insights”: Controls access to the AI-powered Insights chat interface, allowing users to query operational and financial TMS data using plain-English questions. “View Maintenance Amounts”: Controls whether a user can see the dollar amounts and expense totals within the maintenance module. “View Maintenance Records & Totals”: Determines whether users can access the maintenance module to view service records and asset maintenance totals. “View Marketplace Loads”: Grants users the ability to search for and view available loads from the carrier-side marketplace. “View Pay Plans”: Determines whether a user can access the read-only Pay Plans management page. “View Payable Amount”: Allows a driver to see the specific net dollar amount they will be paid for a trip directly in the mobile app. “View Paystubs”: Enables a user to view driver and owner-operator paystub records and settlement details on driver profiles. “View PII”: Controls whether personally identifiable information fields are unmasked within Insights responses. “View Roadside Inspections”: Allows a user to access roadside inspection records, including violations and results, within the Safety menu. “View Statement Items Report”: Controls access to the granular line-item details (loads, charges, deductions) within driver statements. “View Statement List Report”: Governs access to the audit trail of driver statements, showing period totals for mileage, revenue, and earnings. “View Summary Financial Report”: Governs access to high-level financial reports showing revenue and expenses aggregated by asset. “View Tax ID/SSN”: Controls whether a user can see Tax Identification Numbers or Social Security Numbers on carrier and driver records. “View Tenant Rates History”: Gives a user access to the company’s own historical rate data for specific lanes. “View Trailers”: Allows a user to see the list of trailers and individual trailer records in the Assets section. “View Trip Value”: Governs visibility of financial figures used for driver and owner-operator settlements on both web and mobile app interfaces. “View Trucks”: Allows a user to see truck records, including equipment specs and maintenance status, in the Assets section. “Void Transaction”: This permission is deprecated; enabling it will have no effect.

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Go Deeper

How to Add a User in Alvys: Step-by-step instructions for creating user accounts and assigning permissions. User Permissions Breakdown: Full default permission matrix organized by role.