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Alvys syncs invoices, bills, vendor credits, and fuel and toll expenses with all five accounting integrations. Coverage for payments, journal entries, and reference data such as items, departments, and dimensions depends on the accounting system. Use the tables below to check a record before you set up an integration.

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How to read these tables

Each table lists the Alvys records in one area of accounting and shows what each accounting system supports. The line under each record name says what Alvys does with it:
  • Create: Alvys creates the record in your accounting system.
  • Update: Alvys sends later changes made in Alvys.
  • Import: Alvys reads the record or its status from your accounting system.
  • Void or delete: Alvys removes or voids the record in your accounting system.

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Which receivables records does Alvys sync?

All five integrations sync customer invoices, credit memos, and customer payment status. Exporting payments that you record in Alvys is available for QuickBooks Online and NetSuite.
  • Invoice in QuickBooks Desktop: Invoices reach QuickBooks Desktop the next time the Web Connector runs.
  • Credit memo in QuickBooks Online and NetSuite: Alvys applies the credit memo to the original invoice.
  • Credit memo in Sage Intacct: Alvys posts the credit memo as a negative AR invoice.
  • Customer in QuickBooks Desktop: Alvys creates the customer. Changes you make to the customer in Alvys later are not sent.
For when and how payments sync, see Alvys payment synchronization for accounting integrations.

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Which payables records does Alvys sync?

All five integrations sync bills, vendor credits, fuel and toll expenses, and bill payment status. Vendor handling differs by system. Vendors include carriers, drivers, factoring companies, and fuel and toll providers. Bills come from trips, carrier and driver settlements, paystubs, and deductions.
  • Vendor in QuickBooks Desktop: Alvys creates the vendor. Changes you make to the vendor in Alvys later are not sent.
  • Vendor in Business Central: Alvys uses an existing vendor with the same name or MC number, or creates a new one. Changes you make to the vendor in Alvys later are not sent.
  • Vendor credit in Sage Intacct: Supported for driver statements only. Alvys posts them as negative AP bills.
  • Fuel expense: Alvys exports fuel expenses once a day.
  • Toll expense: Alvys exports toll expenses once a day.
  • Carrier payment from Alvys: A carrier payment recorded on a trip in Alvys is sent as a bill payment.
  • Driver deduction in Business Central: Alvys imports vendor bills and credit memos created in Business Central as driver deductions.

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Which general ledger records does Alvys sync?

Journal entries post to Business Central only. Voiding or deleting a synced transaction is available for all five integrations. Journal entries cover e-checks, escrow, and accessorial revenue.
  • Journal entry in Business Central: You need a default general journal in your Business Central settings in Alvys.
  • Synced transaction in Business Central: Supported for invoices, bills, and credit memos. Vendor credits are not removed.

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Which reference data can Alvys use?

Alvys reads your chart of accounts from every integration so you can map accounts. Support for items, classes, departments, locations, dimensions, and custom fields depends on the accounting system. Items are products and services on transaction lines. Dimensions include truck, driver, trailer, office, and fleet. Attachments include PODs, rate confirmations, and invoice PDFs. For classes, departments, locations, and dimensions, Alvys applies the values you map to each transaction it sends.
  • Item in QuickBooks Online: Alvys creates items as transactions need them. It does not list your existing items.
  • Item in QuickBooks Desktop: Alvys creates service items from your revenue account mappings.
  • Item in Business Central and Sage Intacct: Transaction lines post directly to the mapped accounts.
  • Class in Business Central: Alvys uses dimension values in place of classes.
  • Dimensions in NetSuite: These are your custom segments.
  • Custom fields in QuickBooks Online: Up to three header fields on invoices and credit memos.
  • Company or entity in NetSuite: OneWorld subsidiaries are supported. Alvys does not list companies.
  • Payment terms in QuickBooks Desktop: New customers and vendors get Net 30 terms.

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How does each accounting system connect?

The connection method affects how quickly records reach your accounting system.
None of the accounting systems send instant updates to Alvys. Alvys checks your accounting system for payment status on a schedule, so a payment recorded there appears in Alvys after the next check.